The Performing Arts Readiness project offers free webinars, on-site training, and presentations at professional conferences on various topics related to emergency preparedness:
Protecting Your Assets: Managing Legacy Materials for Performing Arts Organizations
Date & Time: Tuesday, October 9, 2018, 2:00-4:00pm ET
Description: Is your organization’s history in a basement, under water pipes, or next to the furnace and unorganized? Performing Arts Organizations often keep a variety of legacy materials, including business records, programs from performances, posters, props, and other artifacts. Using a series of case studies, this class will examine how to collect and organize both physical and digital arts-related materials so you can access these materials for future. The class will give practical guidance that can be applied in any setting. By the end of the class, participants will be able to:
- Know the difference between records, collections, and series
- Decide when documents/collections are important, and when they are not
- Determine if and when collections should be treated as archival material
- Identify best practices for providing access to archival collections
- Understand archival language / vocabulary
- Identify model workflows for providing access to archival collections in non-archival settings
Registration Link: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=027A6DE5-CE68-E811-80EA-00155D73CF16
A recording of the February 7, 2018 session of this webinar is available here.
Performing Arts Emergency Preparedness Planning Grants
Date & Time: Tuesday, October 16, 2018, 2:00-2:30pm ET
Description: The Performing Arts Readiness (PAR) project is now offering grants of up to $7,250 to forty (40) performing arts organizations for the creation of individual institutional emergency preparedness or Continuity of Operations (CoOP) plans. These grants are a part of the PAR project’s work to increase the sustainability of performing arts organizations. This brief webinar will review the goals and guidelines of the grants and provide a forum for questions and discussion. More information about these grants is on the PAR website here: https://performingartsreadiness.org/planning-grants/
Registration Link: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=28FA8D58-57C6-E811-80EE-00155D73CF16
A recording of the July 2, 2018 session of this webinar is here.
Community Recovery Through Arts and Culture
Date & Time: Thursday, October 18, 2018, 2:00-3:30pm ET
Description: Arts and culture—through the artists and arts and cultural organizations that bring them to communities -- have a vital role to play in recovery from disasters. Whether joining people through music, dance, theater or other experiences; providing moments of respite, joy and humor; allowing people to tell their personal stories of the disaster through visual, verbal or other means; or even just providing a place to congregate, gather information or grab a cup of coffee, arts and culture and the organizations that produce them enable us to move from victimhood to personhood, even if only for a moment, and help us rebuild the social infrastructure of our individual and community lives.
In this webinar, we will focus on how you, as performing arts organizations, can engage in this work. We will provide background in basic disaster management principles, share work other organizations have produced, give guiding principles as well as a brief how-to, leave you with resources for further study, and answer any questions you may have. Rebuilding social infrastructure strengthens communities’ abilities to move forward after disasters. Learn how to be part of the process and gain a seat at the table in your community’s recovery.
Registration Link: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=E8B643B5-206B-E811-80EA-00155D73CF16
A recording of the May 30, 2018 session of this webinar is here.
Introduction to Emergency Preparedness for Performing Arts Organizations
Date & Time: Tues., October 30 and Wed., November 28, 2018, 2:00-3:30pm ET (This is the same class presented on two dates.)
Description: Localized emergencies, regional disasters, and catastrophic events can have a devastating impact on performing arts organizations where even a brief loss of business can threaten sustainability. This free 90 minute webinar will provide an introduction to why emergency preparedness is critical to protect your organization from external risks and internal vulnerabilities. These include human caused and natural crises. You will learn the typical process and contents of a plan, and receive information about resources to help with planning.
This webinar is appropriate for attendees representing large and small performing arts organizations as well as those with and without their own performance facilities. Executive and management staff will find this webinar useful, as well as H.R., finance, communications, marketing, technical, and front-of-house staff.
October 30 - https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=E5E8FAD9-0DC7-E811-80EE-00155D73CF16
November 28 - https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=4D7479E9-0DC7-E811-80EE-00155D73CF16
A recording of the Nov. 28, 2017 session of this webinar is available here.
Risk Assessment for Performing Arts Organizations
Date & Time: Wednesday, November 14, 2018, 2:00-3:30pm ET
Description: Natural disasters, local emergencies, and other disruptive events can have devastating effects on all sizes of performing arts organizations. This webinar will focus on mitigating risks at institutions, to prevent disasters from happening and to reduce the impact of unavoidable disasters. The session will clarify the need for risk assessment as a part of an organization’s disaster preparedness strategy, provide basic information on risk assessment tools and practices, and address how risk assessment can benefit performing arts organizations. The instructors will also present case studies as a part of the session, so participants can learn from actual disasters in performing arts organizations.
Registration Link: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=795B9A59-0E91-E811-80EA-00155D73CF16
A recording of the Dec. 6, 2017 session of this webinar is available here.
Understanding Cybersecurity for Performing Arts Organizations
Date & Time: Thursday, November 15, 2018, 2:00pm-3:30 ET
Description: Performing Arts Organizations are at risk of losing funding, audiences, and information due to cybersecurity vulnerabilities. We all know we should use good passwords, keep software updated, and follow other basic precautions online; however, understanding the reasons behind these rules is critical to help us convince ourselves and others that the extra work is indeed worth it. This session will cover securing your data, network, website, and computers. It will address security myths, passwords, tracking, malware, and will cover a range of tools and techniques, making this session ideal for small to mid-sized organizations.
This class will answer the questions: Who are the bad guys? What tools are they using? What are they after? Where are they working? How are they doing it? Why are we all targets? How can Performing Arts Organizations protect themselves?
Registration Link: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=7005AB4C-17C7-E811-80EE-00155D73CF16
A recording of the January 18, 2018 session of this webinar is available here.
Crisis Communication and Reputation Management for Performing Arts Organizations
Date & Time: Tuesday, November 27, 2018, 2:00-3:30pm ET
Description: You serve on the staff of a local performing arts organization. A press release was tweeted from a local environmental group stating that your theatre’s plumbing system is leaching untreated waste into the community’s waterway. While the press release is inaccurate, season ticket holders and donors are demanding answers. And, the organization’s Twitter handle is blowing up. You have an interview with the editor of the state newspaper in five minutes. What do you say? What do you do?
As professionals rise through the ranks, they will face issues that thrust them into the spotlight and threaten organizational reputation. A recent study found that 9 in 10 business leaders (94%) admit that the executives in their organizations need more training in core communication disciplines, such as reputation management and strategic communication. Are you prepared? This class reviews elements of strategic communication that are essential before, during and after crisis events. It examines how your organization can best prepare to respond to crisis and restore organizational reputation.
Registration Link: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=74FB869D-34C3-E811-80ED-00155D73CF16
Disaster Response for Performing Arts Organizations
Date & Time: Thursday, December 13, 2018, 2:00-3:30pm ET
Description: Emergency response can be a daunting prospect for performing arts organizations. This webinar will lay out the basic tenets of responding to an emergency including support organizations, working with vendors, and helpful resources for organization and planning. There will also be a brief introduction to the Incident Command System so that performing arts centers can work more seamlessly with their local first responders.
Registration Link: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=7A039F0F-0EC7-E811-80EE-00155D73CF16
A recording of the March 20, 2018 session of this webinar is here.
Networking for Disaster Management in the Performing Arts
Date & Time: TBD
Description: Emergency response and preparedness for performing arts organizations can be a difficult task for individual organizations. This free 90-minute webinar will demonstrate how working with multiple organizations in a network for disaster management can be accomplished. The history of networking for improved emergency preparedness in the cultural heritage, arts, and government sectors will be examined, with an exploration of existing networks. Case studies of the Pennsylvania Cultural Resilience Network and CultureAID in New York City will be presented to help guide you on how to start your own, or join an existing, cooperative disaster network. You will learn how to use the Cultural Placekeeping Guide to direct your networking efforts.
A recording of the Nov. 13, 2017 session of this webinar is available here.