- November 26, 2018 - For immediate release, Contact: Eric Covey, 802-828-2148
Vermont Secretary of State’s Office and Vermont Arts Council Receive Emergency Preparedness Grant
Montpelier, VT – Secretary of State Jim Condos and State Archivist Tanya Marshall announced today that the Vermont Secretary of State’s Office, in collaboration with the Vermont Arts Council, has been awarded a $15,000 grant to develop a statewide emergency preparedness and response network for Vermont-based performing arts and cultural heritage organizations. Funded by the Andrew W. Mellon Foundation through the Performing Arts Readiness Project, the grant will be administered by the Vermont Historical Records Program of the Vermont State Archives and Records Administration.
“Vermont’s performing arts and cultural heritage organizations play a vital role in the promotion and preservation of our unique history and cultural institutions,” said Secretary Condos. “We’re grateful for this opportunity to work alongside our partners to ensure we have the preparedness measures in place to help prevent the loss of these valuable assets in a worst case scenario.”
Vermont native and accomplished arts management consultant Mary Margaret Schoenfeld will lead the effort and work with various organizations to develop the network and services offered, as well as a sustainability plan. The statewide emergency preparedness and response network is anticipated to be introduced at a forum next summer.
The mission of the Vermont Historical Records Program (VHRP) is to improve public access to and engagement with Vermont historical records and to encourage and facilitate collaborative efforts among Vermont historical records repositories. The Vermont Arts Council envisions a Vermont where all people have access to the arts and creativity in their lives, education, and communities.
Performing arts organizations can be especially vulnerable to disasters and emergencies of all kinds, resulting in destabilizing or catastrophic loss of income and assets. The Performing Arts Readiness project helps organizations nationwide learn how to protect their assets, sustain operations, and be prepared for emergencies. The project includes outreach and engagement efforts, the development and dissemination of information resources and online toolkits, mentoring programs, and grants such as the one awarded to Vermont.
For additional information about VHRP or the statewide emergency preparedness and response network, contact VHRP Coordinator Rachel Onuf at email@example.com or 802-828-2204.
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- November 15, 2018 - FOR IMMEDIATE RELEASE:
CONTACT: Will Wright, Chief Creative Officer, Office: 409-765-3404, firstname.lastname@example.org
HOUSTON ARTS ALLIANCE & GALVESTON HISTORICAL FOUNDATION ANNOUNCE THE DEVELOPMENT OF A REGIONAL ARTS PREPAREDNESS SYSTEM: GHF and HAA to Engage the Entire Arts Community in Creating Plan for the Next Sudden, Historic Disruption
Galveston Island, Texas, November 15, 2018—Houston Arts Alliance (HAA) and Galveston Historical Foundation (GHF) today announced the start of a planning process for a regional arts preparedness and recovery system. With input from the larger arts and culture community and with grants from Houston Endowment, HAA and GHF will create coordinated programs to help arts and cultural organizations and individual artists in the ten-county region prepare for the next sudden or historic disruption. When the effort is successful, the work may also serve as a model for other arts preparedness planning efforts statewide and nationally.
After both Hurricanes Ike and Harvey, the arts and cultural organizations and individual artists comprising the region’s largely non-profit sector suffered losses and faced challenges to recover as never before. Hurricane Harvey especially highlighted the lack of a coordinated response and recovery system in place for arts organizations.
“There is a critical need to develop a model network for communication and education that would enhance all emergency planning, response, and recovery,” said Dwayne Jones, Executive Director of Galveston Historical Foundation and a longtime leader in cultural response and recovery for the region.
According to national research, Houston’s cultural economy is valued at $1.1. billion. It’s estimated that there are more than 1,000 arts and cultural organizations in the region and that culture supports 26,000 full-time jobs and generates $801.6 million in household income locally.
“It is crucial for our community to prepare for future disasters in order to minimize damage to Houston’s robust cultural economy,” said John Abodeely, CEO of Houston Arts Alliance. “Given its scale, creating resilience is an economic imperative, as well as a moral one.”
This new collectively led and community-driven planning process—with input from a robust Advisory Committee composed of artists, arts managers, and public officials—will seek to understand how the region is vulnerable and what must be done to assure its long-term security. This deep dive into the region’s creative sector will include large and small institutions, artists, philanthropists, public sector officials, leaders of cultural districts, and others. The resulting plan for resilience will ensure Houston is ready to act on behalf of the entire region’s incredible diversity.
“We hope that members of the arts sector will be able to draw on one another’s lessons learned from both Harvey and Ike to strengthen the resilience of the entire arts ecosystem,” said Long Chu, program officer at Houston Endowment, which will remain engaged throughout the planning process.
Additionally, the project will collect contact information from arts and cultural organizations throughout the region. Information collected will be stored in a database for program managers to send detailed communications before, during, and after disasters to the region’s creative economy. Pre-disaster recommendations as well as resources for post-disaster needs will be part of a larger regional communications plan, all intended to keep organizations connected to the resources and information needed in crucial times. Individual assistance, as well as regional meetings will result in a more resilient arts and cultural community in the region.
For more information on the Greater Houston-Galveston Arts and Cultural Response and Recovery Program, contact John Abodeely at 713-527-9330 or email@example.com or contact program manager Bekah Guedry at 409-765-3403 or firstname.lastname@example.org.
ABOUT HOUSTON ARTS ALLIANCE
Houston Arts Alliance (HAA) is a local arts and culture agency that enhances the quality of life in Houston by advancing the arts, the working lives of artists, and the operations of cultural nonprofits. HAA helps artists and arts organizations create bold work; collect and disseminate data about the arts; connect communities to creative experiences; and incubate innovation. The Houston Arts Alliance executes special projects to meet the needs of the arts community, as needs arise. HAA also runs two primary programs: Grants + Capacity Building and Civic Art + Design, which includes the City of Houston’s public art and arts grants initiatives. Currently, HAA is executing disaster resilience trainings for artists and nonprofits with support from Performing Arts Readiness project, Rebuild Texas, Southwest Airlines, and several Houston philanthropists. Visit them online at www.houstonartsalliance.com.
ABOUT GALVESTON HISTORICAL FOUNDATION
GHF was formed as the Galveston Historical Society in 1871 and merged with a new organization created in 1954 as a non-profit entity devoted to historic preservation and history in Galveston County. Over the last sixty years, GHF has expanded its mission to encompass community redevelopment, historic preservation advocacy, maritime preservation, coastal resiliency and stewardship of historic properties. GHF embraces a broader vision of history and architecture that encompasses advancements in environmental and natural sciences and their intersection with historic buildings and coastal life and conceives of history as an engaging story of individual lives and experiences on Galveston Island from the 19th century to the present day. They can be found online at www.galvestonhistory.org.
For more information, please contact Will Wright, Galveston Historical Foundation’s Chief Creative Officer at 409-765-3404 or email@example.com.
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- November 14, 2018 - from CERF+: "As we continue to hear about the impact of the wildfires in California, CERF+ is reaching out to artists and arts organizations in affected communities to provide emergency relief and useful recovery resources." More information is here.
- November 13, 2018: Press Release from the Oregon Historical Society: "The Portland Alliance for Response Receives Performing Arts Readiness Grant" - Portland Alliance for Response, a local network of arts and culture institutions, including Oregon Historical Society, Oregon Symphony, Portland’5 Centers for the Arts, Portland Art Museum, Lewis and Clark College, Portland State University, and Portland Bureau of Emergency Management, is pleased to announce that we have received a grant from Performing Arts Readiness, funded by the Andrew W. Mellon Foundation. Portland Alliance for Response works with local cultural institutions, first responders, and emergency managers in the Portland, Oregon, metro area to develop relationships that foster mutual understanding. The grant will allow the Alliance to expand its reach to include performing arts organizations in a cooperative network to safeguard our cultural heritage and artistic legacy through effective communication and coordination of disaster preparedness and emergency response efforts.
Over the next several months, we will work with a consultant to create an organizational structure and strategic goals. Our planning process will culminate in a networking event in 2019 to build membership from a broad array of performing arts organizations, libraries, archives, museums, emergency management agencies, and first response services.
Press Contact: Shawna Gandy, Library Director, Oregon Historical Society, 503.306.5265 (desk), firstname.lastname@example.org
- November 13, 2018: Emergency Preparedness 101 is a half-day workshop presented on December 13 at Kelly Strayhorn Theater’s Alloy Studios in Pittsburgh, PA. This session is designed for organizations of all sizes with varying years of operation, and at all stages of preparedness planning. We will cover an intro to disaster and business continuity planning, risk assessment exercises, information on the PAR project, as well as other available resources. More information and registration details are here.
- October, 2018: New Jersey State Council on the Arts Names Allison Tratner as Executive Director: TRENTON, N.J. - The New Jersey State Council on the Arts has named Allison Tratner as the new Executive Director. The final vote confirming Ms. Tratner as the Executive Director was made yesterday during the Council's public meeting at Perkins Center for the Arts in Collingswood. (The full press release from the New Jersey State Council on the Arts is here. )
- October, 2018: "Houston Arts Alliance: Disasters won't bully us again" Harvey wrought $56 million in disaster-related damages to artists and arts organizations last year. Despite tough lessons learned, most artists and arts and history organizations in the Houston area remain unprepared for the next disaster... (The full article is on the Houston Chronicle website here.)
- October, 2018: "Puerto Rico: After the Storm" Ramón H. Rivera-Servera has spearheaded an innovative outreach initiative to assist Puerto Rican artists in the aftermath of last fall’s devastating hurricane. With a personal and professional foundation in performance and creation, Rivera-Servera homed in on this population: art makers and scholars who because of the storm were displaced, no longer able to work, or suddenly without the financial support that once sustained them. He decided to establish a residency and mentorship program for Puerto Rican artists to create, teach, and research on both the island and the mainland... (The full article is on the Andrew W. Mellon Foundation website here.)
- September 11, 2018: Here are some additional links and tips for preparing for Hurricane Florence:
- For tips on what to do before, during, and after a hurricane, go to https://www.ready.gov/hurricanes.
- Download FEMA fact sheets “After the Flood: Advice for Salvaging Damaged Family Treasures” and “Salvaging Water-Damaged Family Valuables and Heirlooms,” available at https://www.fema.gov/media-library/assets/documents/113297.
- Familiarize yourself with the disaster declaration process in case one is declared for your state, https://www.fema.gov/disaster-declaration-process.
- Track the storm via the National Hurricane Center, https://www.nhc.noaa.gov/.
- Monitor information via GEMA, http://www.gema.ga.gov/.
- September 10, 2018 - From our colleagues at ArtsReady:
Hurricane Florence is approaching the US East Coast, and will likely have landfall Thursday or Friday. Residents of North Carolina, South Carolina, and Virginia should anticipate impact and prepare accordingly. If you have an ArtsReady/readiness plan, we hope that triggering it into action provides you with the ability to prepare for the storm. If not, we encourage you to take a few basic steps to prepare your office/venue/studio for the potential impact before departing for your personal preparation - unless you are under an evacuation order, in which case you should follow the instructions of local/state officials immediately.
If you aren’t in the hurricane’s path, please use this time to take a look at your own readiness planning in the event of a future emergency. Visit ArtsReady to start or build upon your readiness plan; sign up for free webinars on a variety of readiness and disaster planning offered through the Performing Arts Readiness project; and sign up to get regular information on grants, trainings and programs to improve your organization’s readiness and resiliency (much of this project’s content is relevant to arts organizations and artists of all disciplines).
Be Prepared! Please use and share the following resources to ensure you are ready:
A few additional tips for arts organizations:
- Assign a readiness/emergency leader for your organization through whom all communications and information should be relayed. Decide who makes the decision about suspending operations/events, and how those decisions are communicated.
- Ensure you can carry out banking activity remotely, and that staff can work remotely if your offices/facility are inaccessible.
- If practical, de-install exhibits that may be threatened by weather or water and remove to a safer location.
- Secure outdoor sculptures, furniture, bike racks, signage, etc. – anything that can become a projectile in strong winds.
- Move costumes, scenery, instruments, valuable equipment and collections that are in areas vulnerable to flooding (i.e., the floor, the basement) or susceptible to rain (near windows or under roofs) out of harm’s way.
Emergency Management Offices:
- North Carolina Division of Emergency Management
- South Carolina Emergency Management Division
- Virginia Department of Emergency Management
General Weather Event Resources:
- Hurricane Preparedness Checklist - AgilityRecovery walks through the safe closure of your facility, as well as critical steps during and after the storm.
- FEMA’s ready.gov website has check lists and resources for before, during and after a hurricane as well as a disaster preparedness and response mobile app.
- The American Red Cross has a suite of well-designed apps to cover a wide range of emergencies, including hurricanes. Each app covers what to do if you are in the middle of an emergency, next steps, and preparedness tips.
If your facility is impacted, there are a number of resources to assist you:
And more resources are listed at https://www.lyrasis.org/LYRASIS%20Digital/Pages/Preservation%20Services/Disaster%20Resources/Response-and-Recovery.aspx
It’s important for ArtsReady and our colleagues who help the arts community with readiness, response and recovery to know about the impact of such events on artists and arts organizations. Please be in touch with us when it is safe to do so to share your situation. - Team ArtsReady
- July 2018: The American Documentary (AmDoc) Artist Emergeny Fund offers one-time awards of up to $1,000 each to professional mediamakers who are facing financial emergencies due to unforeseen personal calamities such as health issues, eviction, or disasters. More information is here.
- June 2018 – “Safety Awareness for Performing Arts” is the topic of the PAR/New Jersey State Council on the Arts monthly newsletter. The article is found here and contains recommendations for performing arts organizations and contains links to resources.
- On May 30, 2018, the PAR project will present the new webinar, "Community Recovery Through Arts and Culture." This free session addresses the vital role that arts and culture play in recovery from disasters and focuses on how you, as performing arts organizations, can engage in this work. More information and the registration link are here.
- On May 24, 2018, theatre and performance artists from Puerto Rico will present, "Puerto Rico: Theatre after Hurricane Maria" at the Segal Theatre in NY. The evening will feature presentations, demonstrations, as well as an open forum to discuss the current state of performance and politics on the island. The event will be livestreamed. More information is here.
- May 2018 – “Hurricane Preparedness for Performing Arts” is the topic of the PAR/New Jersey State Council on the Arts monthly newsletter. The article is found here and contains recommendations for performing arts organizations and contains links to resources.
- From April 23-June 7, 2018, FEMA seeks comments on the Individual Assistance Policy and Program Guide. The Guide will provide a single comprehensive reference document for all FEMA Individual Assistance (IA) programs. Visit here to review the Guide and provide comments.
- April 2018 – “Volunteer Preparedness – Health and Safety” is the topic of the PAR/New Jersey State Council on the Arts monthly newsletter. The article is found here and provides recommendations for emergency preparedness training for volunteers and contains links to resources.
- On April 3, 2018, Houston Mayor Sylvester Turner announced that the City of Houston will receive the Arts & Sciences Cities of Distinction Award from the Phi Beta Kappa Society in recognition of the quality, depth, range and vibrancy of its community engagement with the arts and sciences. More information is in this press release.
- March 2018 – “Fire Safety in Theatres” is the topic of the PAR/New Jersey State Council on the Arts monthly newsletter. The article is found here and provides fire prevention tips and links to resources.
- In March 2018, the Performing Arts Readiness project awarded the Amistad Research Center and the New Orleans Jazz Museum a grant of $15,000 to provide for the establishment of the New Orleans Preservation Coalition. The coalition will provide opportunities for preservation education, disaster response, and related activities to sustain and protect the area’s arts and cultural heritage. More information is in this press release.
- In March 2018, the Performing Arts Readiness project began looking for performing arts organizations to host one of four Emergency Preparedness Consultants/Circuit Riders for 12 months between July 1, 2018 and June 30, 2019. These EPC/Circuit Riders will work directly with performing arts organizations on a local level providing expertise, training, consulting, and mentoring to staffs and Boards regarding effective emergency preparedness. More information and application forms are available here.
- February 2018 – “Ensuring the Safety of All Patrons” is the topic of the PAR/New Jersey State Council on the Arts monthly newsletter. The article is found here and focuses on the importance of an organization’s need to meet the needs of those with special needs during an emergency.
- In January 2018, the Andrew W. Mellon Foundation awarded PAR project partner South Arts a three-year grant totaling $500,000 to support the National Coalition for Arts’ Preparedness and Emergency Response (NCAPER) which is the only arts readiness, response, and recovery organization in the U.S. serving all artistic disciplines. The full press release is here.
- January 2018 – “Performing Arts and Community Response and Recovery” is the topic of the PAR/NJ State Council on the Arts monthly newsletter. The article is found here and contains a discussion of the experiences of organizations during emergencies and provides recommendations for preparation with links to resources.
- On January 12-16, 2018, PAR Performing Arts Coordinator Jan Newcomb (Newcomb@lyrasis.org) and PAR Project Partner Mollie Quinlan-Hayes, Deputy Director and Accessibility Coordinator of South Arts (email@example.com), will host the PAR exhibit table Association of Performing Arts Professionals Conference in New York City (https://www.apap365.org/Conference).
- The December 2017 article “What It’s Like to Evacuate a Museum in a Natural Disaster” published in The Atlantic is an account of recent emergency response training at the Smithsonian in Washington, DC. If your performing arts organization would like to host a similar training, please contact the Performing Arts Readiness project at firstname.lastname@example.org.
- December 2017 – “Preparing for Winter Weather” is the topic of the PAR/New Jersey State Council on the Arts monthly newsletter. The article is found here and contains recommendations for performing arts organizations to ensure the safety of patrons and performers during winter weather emergencies.
- November 2017 – “Is Your Venue Secure?” is the topic of the PAR/NJ State Council on the Arts monthly newsletter. The article is found here and contains a discussion of event safety with links to planning resources.
- October 2017 – “Cybersecurity Month” is the theme of the October PAR/New Jersey State Council on the Arts monthly newsletter. The article is found here and provides recommendations for making the data stored by performing arts organizations more secure.
- September 2017 - “In the Eye of the Storm: How Federal Funding Rescues Arts and Culture in Times of Disaster” was posted by Tom Clareson, Performing Arts Readiness Project Director, on the Andrew W. Mellon Foundation’s “Shared Experiences” blog. The article describes the important role of agencies like the NEA, NEH, and IMLS in the provision of a safety net for the arts and culture community. The article is here.
- September 2017 – The September monthly PAR/New Jersey State Council on the Arts newsletter introduces Ellen Korpar, the PAR Emergency Preparedness Consultant for the state of New Jersey. Ellen will provide one-on-one consulting, planning services, and group training to performing arts readiness. More information is here.
LYRASIS is a non-profit membership organization that supports enduring access to shared academic, scientific and cultural heritage through leadership in open technologies, content services, digital solutions and collaboration with archives, libraries, museums and knowledge communities worldwide. Learn more at lyrasis.org.
The Andrew W. Mellon Foundation
Founded in 1969, the Andrew W. Mellon Foundation endeavors to strengthen, promote, and, where necessary, defend the contributions of the humanities and the arts to human flourishing and to the well-being of diverse and democratic societies by supporting exemplary institutions of higher education and culture as they renew and provide access to an invaluable heritage of ambitious, path-breaking work. Additional information is available at mellon.org.
ArtsReady at South Arts
ArtsReady, an online emergency preparedness service by and for arts/cultural nonprofits, provides arts organizations with customized business continuity plans for post-crisis sustainability. ArtsReady is a national initiative of South Arts. South Arts, one of the nation’s six regional arts organizations, strengthens the South through advancing excellence in the arts, connecting the arts to key state and national policies and nurturing a vibrant quality of life. South Arts works in partnership with the state arts agencies of Alabama, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, and Tennessee. The ArtsReady Library and online planning tool are at www.artsready.org.
Conservation Center for Art & Historic Artifacts
The Conservation Center for Art & Historic Artifacts (CCAHA) is a nonprofit conservation facility specializing in the treatment of works on paper, photographs, and books through conservation and state-of-the-art digital imaging services. Founded in 1977, CCAHA serves nonprofit cultural institutions, private individuals, and other collecting organizations. To learn more, please visit www.ccaha.org.
Midwest Art Conservation Center
The Midwest Art Conservation Center is a non-profit regional center for the preservation and conservation of art and artifacts, providing treatment, education, and training for museums, historical societies, libraries, other cultural institutions, artists, and the public. To learn more, visit www.preserveart.org.
National Performance Network
The National Performance Network, including the Visual Artists Network (NPN/VAN), is a group of diverse cultural organizers and artists, working to create meaningful partnerships and to provide leadership that enables the practice and public experience of the arts in the United States. For additional information, visit www.npnweb.org.
National Coalition for Arts’ Preparedness and Emergency Response
The Coalition is a voluntary network of government agencies, private organizations and individuals dedicated to building and sustaining an organized safety net of services, tools and information for those involved in the arts and culture sector – artists, arts/culture organizations and arts businesses – before, during, and after disasters and emergencies. The Coalition also collaborates with other sectors at national, regional, and local levels to strengthen recovery efforts in the larger community. Learn more here.
New Jersey State Council on the Arts
The New Jersey State Council on the Arts, created in 1966, is a division of the NJ Department of State. The Council was established to encourage and foster public interest in the arts; enlarge public and private resources devoted to the arts; promote freedom of expression in the arts; and facilitate the inclusion of art in every public building in New Jersey. The Council receives direct appropriations from the State of New Jersey through a dedicated, renewable Hotel/Motel Occupancy fee, as well as competitive grants from the National Endowment for the Arts. To learn more about the Council, please visit www.artscouncil.nj.gov.
Northeast Document Conservation Center
Founded in 1973, the nonprofit Northeast Document Conservation Center serves museums, libraries, archives, and individuals nationwide. NEDCC provides conservation treatment for book and paper collections as well as digital imaging, audio preservation, assessments, consultations, training, and disaster assistance. To learn more, visit www.nedcc.org.
Performing Arts Alliance
The Performing Arts Alliance is the national policy advocate, leadership forum, and learning network for America’s nonprofit performing arts organizations, artists, and allies. Through legislative and grassroots action, PAA advocates for national policies that recognize, enhance, and foster the contributions the performing arts make to America. Coalition members work together towards a vision of a nation where the diverse ecology of the performing arts is deeply-valued and supported, adequately and equitably resourced, and where participation is accessible to all. For more information, please visit: www.ThePerformingArtsAlliance.org.
Western States and Territories Preservation Assistance Service
WESTPAS is an NEH-funded preservation information, education, and training program designed to extend the access lives of heritage collections, including performing arts libraries and archives, throughout the 14 U.S. Western and Pacific states and territories. WESTPAS also supports collaborative disaster planning and assistance. More information is available at www.westpas.org.