Greetings! The Performing Arts Readiness project offers free webinars, on-site training, and presentations at professional conferences on various topics related to emergency preparedness:
Risk Assessment for Performing Arts Organizations
Date & Time: September 17, 2019 and November 26 at 2:00pm ET (the same session is presented on two dates)
Description: Natural disasters, local emergencies, and other disruptive events can have devastating effects on all sizes of performing arts organizations. This webinar will focus on mitigating risks at institutions, to prevent disasters from happening and to reduce the impact of unavoidable disasters. The session will clarify the need for risk assessment as a part of an organization’s disaster preparedness strategy, provide basic information on risk assessment tools and practices, and address how risk assessment can benefit performing arts organizations. The instructors will also present case studies as a part of the session, so participants can learn from actual disasters in performing arts organizations.
Instructors: Annie Peterson and Frances Harrell
September 17, 2019: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=EFE54313-B5A8-E911-80FD-00155D73CF3B
November 26, 2019: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=F3A1EF3C-B5A8-E911-80FD-00155D73CF3B
A recording of the May 15, 2018 session of this webinar is available here.
Community Recovery Through Arts and Culture
Date & Time: September 19, 2019 and November 14, 2019 at 2:00pm ET (the same session is presented on two dates)
Description: Arts and culture—through the artists and arts and cultural organizations that bring them to communities -- have a vital role to play in recovery from disasters. Whether joining people through music, dance, theater or other experiences; providing moments of respite, joy and humor; allowing people to tell their personal stories of the disaster through visual, verbal or other means; or even just providing a place to congregate, gather information or grab a cup of coffee, arts and culture and the organizations that produce them enable us to move from victimhood to personhood, even if only for a moment, and help us rebuild the social infrastructure of our individual and community lives.
In this webinar, we will focus on how you, as performing arts organizations, can engage in this work. We will provide background in basic disaster management principles, share work other organizations have produced, give guiding principles as well as a brief how-to, leave you with resources for further study, and answer any questions you may have. Rebuilding social infrastructure strengthens communities’ abilities to move forward after disasters. Learn how to be part of the process and gain a seat at the table in your community’s recovery.
Instructors: Mary Eileen Fouratt and Amy Schwartzman
September 19, 2019: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=BC3F55AB-FEA6-E911-80FD-00155D73CF3B
November 14, 2019: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=BC3F55AB-FEA6-E911-80FD-00155D73CF3B
A recording of the June 10, 2019 session of this webinar is available here.
Protecting Your Assets: Managing Legacy Materials for Performing Arts Organizations
Date & Time: October 1, 2019 at 3:00pm ET
Description: Is your organization’s history in a basement, under water pipes, or next to the furnace and unorganized? Performing Arts Organizations often keep a variety of legacy materials, including business records, programs from performances, posters, props, and other artifacts. Using a series of case studies, this class will examine how to collect and organize both physical and digital arts-related materials so you can access these materials for future use. The class will give practical guidance that can be applied in any setting. By the end of the class, participants will be able to:
- Know the difference between records, collections, and series
- Decide when documents/collections are important, and when they are not
- Determine if and when collections should be treated as archival material
- Identify best practices for providing access to archival collections
- Understand archival language / vocabulary
- Identify model workflows for providing access to archival collections in non-archival settings
Instructor: Leigh Grinstead
Registration Link: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=D9F79D80-ACAC-E911-80FE-00155D73CF3B
A recording of the February 7, 2018 session of this webinar is available here.
Understanding Cybersecurity for Performing Arts Organizations
Date & Time: October 8, 2019 at 2:00pm ET
Description: Performing Arts Organizations are at risk of losing funding, audiences, and information due to cybersecurity vulnerabilities. We all know we should use good passwords, keep software updated, and follow other basic precautions online; however, understanding the reasons behind these rules is critical to help us convince ourselves and others that the extra work is indeed worth it. This session will cover securing your data, network, website, and computers. It will address security myths, passwords, tracking, malware, and will cover a range of tools and techniques, making this session ideal for small to mid-sized organizations.
This class will answer the questions: Who are the bad guys? What tools are they using? What are they after? Where are they working? How are they doing it? Why are we all targets? How can Performing Arts Organizations protect themselves?
Instructor: Blake Carver
Registration Link: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=17E95EF2-8CAC-E911-80FE-00155D73CF3B
A recording of the January 18, 2018 session of this webinar is available here.
Introduction to Emergency Preparedness for Performing Arts Organizations
Date & Time: October 10, November 19, and December 12, 2019 at 2:00pm ET (the same session is presented on three dates)
Description: Localized emergencies, regional disasters, and catastrophic events can have a devastating impact on performing arts organizations where even a brief loss of business can threaten sustainability. This free 90 minute webinar will provide an introduction to why emergency preparedness is critical to protect your organization from external risks and internal vulnerabilities. These include human caused and natural crises. You will learn the typical process and contents of a plan, and receive information about resources to help with planning.
This webinar is appropriate for attendees representing large and small performing arts organizations as well as those with and without their own performance facilities. Executive and management staff will find this webinar useful, as well as H.R., finance, communications, marketing, technical, and front-of-house staff.
Instructors: Steve Eberhardt and Jan Newcomb
October 10, 2019: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=7AB2FE75-0CAB-E911-80FE-00155D73CF3B
November 19, 2019: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=473DA985-02AF-E911-80FE-00155D73CF3B
December 12, 2019: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=F70B9C58-02AF-E911-80FE-00155D73CF3B
A recording of the Nov. 28, 2018 session of this webinar is available here.
Disaster Response for Performing Arts Organizations
Date & Time: October 22, 2019 at 2:00pm ET
Description: Emergency response can be a daunting prospect for performing arts organizations. This webinar will lay out the basic tenets of responding to an emergency including support organizations, working with vendors, and helpful resources for organization and planning. There will also be a brief introduction to the Incident Command System so that performing arts centers can work more seamlessly with their local first responders.
Instructor: Donia Conn
Registration Link: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=2BD2BA3A-A1AC-E911-80FE-00155D73CF3B
A recording of the March 20, 2018 session of this webinar is here.
Networking for Disaster Management in the Performing Arts
Date & Time: November 12, 2019 at 2:00pm ET
Description: Emergency response and preparedness for performing arts organizations can be a difficult task for individual organizations. This free two-hour webinar will demonstrate how working with multiple organizations in a network for disaster management can be accomplished. The history of networking for improved emergency preparedness in the cultural heritage, arts, and government sectors will be examined, with an exploration of existing networks. Case studies of the Pennsylvania Cultural Resilience Network and CultureAID in New York City will be presented to help guide you on how to start your own, or join an existing, cooperative disaster network. You will learn how to use the Cultural Placekeeping Guide to direct your networking efforts.
Instructor: Tom Clareson and Amy Schwartzman
Registration Link: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=5B6E6B76-82A9-E911-80FD-00155D73CF3B
A recording of the Feb. 27, 2019 session of this webinar is available here.
Crisis Communication and Reputation Management for Performing Arts Organizations
Date & Time: November 20, 2019 at 2:00pm ET
Description: You serve on the staff of a local performing arts organization. A press release was tweeted from a local environmental group stating that your theatre’s plumbing system is leaching untreated waste into the community’s waterway. While the press release is inaccurate, season ticket holders and donors are demanding answers. And, the organization’s Twitter handle is blowing up. You have an interview with the editor of the state newspaper in five minutes. What do you say? What do you do?
As professionals rise through the ranks, they will face issues that thrust them into the spotlight and threaten organizational reputation. A recent study found that 9 in 10 business leaders (94%) admit that the executives in their organizations need more training in core communication disciplines, such as reputation management and strategic communication. Are you prepared? This class reviews elements of strategic communication that are essential before, during and after crisis events. It examines how your organization can best prepare to respond to crisis and restore organizational reputation.
Instructor: Kathleen Donohue Rennie
Registration Link: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=7BE7ADEB-9EAC-E911-80FE-00155D73CF3B
A recording of the May 9, 2019 session of this webinar is here.
Safety and Security for Performing Arts
Date & Time: December 3, 2019 at 2:00pm ET
Description: With the ever-changing nature of events, are you prepared for the unexpected? With audiences and Local Government agencies expecting more from you as an organizer, do you have plans in place to not only try and prevent, but also respond should any incident happen? Safety and Security are more important now than ever and more questions will be asked of you and what plans you have in place. This class will help event organizers and venues establish the key elements for prevention and responding to incidents of any shape or size. This class will provide a background of what happens when things don’t go as planned, and show that it doesn’t matter what size or type of event you have, the basic principles are the same. We will look at what you would do in certain scenarios, and how even small adjustments to your venue can keep your event safer.
Instructor: Emma Stuart
December 3, 2019: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=B4832171-18A3-E911-80FC-00155DF5E433
A recording of the May 29, 2019 session of this webinar is here.