Webinars

Greetings! The Performing Arts Readiness project offers free webinars, on-site training, and presentations at professional conferences on various topics related to emergency preparedness:

Networking for Disaster Management in the Performing Arts
Date & Time: August 12, 2020 at 1:00pm ET
Price: Free
Description: Emergency response and preparedness for performing arts organizations can be a difficult task for individual organizations. This free two-hour webinar will demonstrate how working with multiple organizations in a network for disaster management can be accomplished. The history of networking for improved emergency preparedness in the cultural heritage, arts, and government sectors will be examined, with an exploration of existing networks. Case studies of the Pennsylvania Cultural Resilience Network and CultureAID in New York City will be presented to help guide you on how to start your own, or join an existing, cooperative disaster network. You will learn how to use the Cultural Placekeeping Guide to direct your networking efforts.
Instructors: Tom Clareson and Amy Schwartzman
Registration Link: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=9EA6AB31-6AAA-EA11-80EB-00155DE5EC03
A recording of the May 28, 2020 session of this webinar is available here.

Safety and Security for Performing Arts
Date & Time: August 13, 2020 at 2:00pm ET
Price: Free
Description: With the ever-changing nature of events, are you prepared for the unexpected? With audiences and Local Government agencies expecting more from you as an organizer, do you have plans in place to not only try and prevent, but also respond should any incident happen? Safety and Security are more important now than ever and more questions will be asked of you and what plans you have in place. This class will help event organizers and venues establish the key elements for prevention and responding to incidents of any shape or size. It will provide a background of what happens when things don’t go as planned, and show that it doesn’t matter what size or type of event you have, the basic principles are the same. We will look at what you would do in certain scenarios, and how even small adjustments to your venue can keep your event safer.
Instructor: Emma Stuart
Registration Link: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=54648AAD-559F-EA11-80EB-00155DE5EC03
A recording of the April 23, 2020 session of this webinar is here.

Crisis Communication and Reputation Management for Performing Arts Organizations
Date & Time: August 20, 2020 at 2:00pm ET
Price: Free
Description: You serve on the staff of a local performing arts organization. A press release was tweeted from a local environmental group stating that your theatre’s plumbing system is leaching untreated waste into the community’s waterway. While the press release is inaccurate, season ticket holders and donors are demanding answers. And, the organization’s Twitter handle is blowing up. You have an interview with the editor of the state newspaper in five minutes. What do you say? What do you do?
As professionals rise through the ranks, they will face issues that thrust them into the spotlight and threaten organizational reputation. A recent study found that 9 in 10 business leaders (94%) admit that the executives in their organizations need more training in core communication disciplines, such as reputation management and strategic communication. Are you prepared? This class reviews elements of strategic communication that are essential before, during and after crisis events. It examines how your organization can best prepare to respond to crisis and restore organizational reputation.
Instructor:  Kathleen Donohue Rennie
Registration Link: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=E9842719-C1A9-EA11-80EB-00155DE5EC03
A recording of the June 3, 2020 session of this webinar is here.

Community Recovery Through Arts and Culture
Date & Time: TBD
Price: Free
Description: Arts and culture—through the artists and arts and cultural organizations that bring them to communities -- have a vital role to play in recovery from disasters. Whether joining people through music, dance, theater or other experiences; providing moments of respite, joy and humor; allowing people to tell their personal stories of the disaster through visual, verbal or other means; or even just providing a place to congregate, gather information or grab a cup of coffee, arts and culture and the organizations that produce them enable us to move from victimhood to personhood, even if only for a moment, and help us rebuild the social infrastructure of our individual and community lives.
In this webinar, we will focus on how you, as performing arts organizations, can engage in this work. We will provide background in basic disaster management principles, share work other organizations have produced, give guiding principles as well as a brief how-to, leave you with resources for further study, and answer any questions you may have. Rebuilding social infrastructure strengthens communities’ abilities to move forward after disasters. Learn how to be part of the process and gain a seat at the table in your community’s recovery.
Instructors: Mary Eileen Fouratt and Amy Schwartzman
Registration Link: coming soon
A recording of the June 10, 2019 session of this webinar is available here.

Crisis Engagement: 12 Tasks to Sustain Donors in Turbulent Times
Date & Time: TBD
Price: Free
Description: Amidst a still-unfolding public health and economic crisis, leaders of nonprofit organizations are profoundly challenged to sustain the support of their donors, members, volunteers, and other stakeholders. This 24-minute webinar (presented live, with additional time for open Q&A) offers an espresso shot of substantive & actionable recommendations designed to help you protect the relationships upon
which your organization depends.
Topics include:
• Taking Care of Yourself & Your Team.
• Safeguard your Donor Management System.
• 3 Relevant Questions to Ask your Largest Donors.
• 4 Meaningful Ways to Connect with Small Donors.
• Now What? What Needs to Change/What Must Stay the Same?
• How to Unleash the Immense Power of your Volunteers.
• Why your Vision Statement is Suddenly More Valuable than your Mission Statement.
• and much more
Instructor:  Matt Lehrman

Disaster Response for Performing Arts Organizations
Date & Time:
TBD
Price:
Free
Description:
Emergency response can be a daunting prospect for performing arts organizations. This webinar will lay out the basic tenets of responding to an emergency including support organizations, working with vendors, and helpful resources for organization and planning. There will also be a brief introduction to the Incident Command System so that performing arts centers can work more seamlessly with their local first responders.
Instructor: Donia Conn
Registration Link:
coming soon
A recording of the June 11, 2020 session of this webinar is here
.

Health and Safety in the Performing Arts
Date & Time: TBD
Price: Free
Description: Safety in the theatre extends to crews, casts, and audience members as well as the venue. This includes performance and rehearsal spaces, shops, and other work spaces. It requires awareness, common sense, and perseverance to eliminate hazards and guard against carelessness. The goal of this free webinar is to ensure that a safe, healthy environment is maintained at all times. This includes the control and minimization of all known and potential hazards associated within creative, artistic, and performance development. These risks can be minimized and controlled through proper training, equipment, and use of appropriate precautions, restrictions, and established safe-work practices.
Instructor: Ellen Korpar
Registration Link: coming soon
A recording of the May 14, 2020 session of this webinar is available here.

How to Ask for $ in Tough Times: 12 Tactics in 24 minutes
Date & Time: TBD
Price: Free
Description: In the face of prolonged disruption and uncertainty, how can nonprofits ask donors for support in ways that are highly compelling yet incredibly sensitive? This webinar offers an espresso shot collection of ideas and practices to help nonprofit leaders ask for – and secure – the contributions upon which their organizations depend. Following the presentation, there's plenty of additional time for decaffeinated Q&A.
Topics include:
- The Virtue of Stewardship
- How to Prioritize Donor Prospects
- The First 4 Questions to Ask Your Donors
- Ask with Emotional Intentionality
- How to Employ Matching & Challenge Grants
- Creative & Compelling Partnerships
- Going Virtual with Special Events
- Avoid these 6 Pitfalls
- When & How to Ask for More and more!
Instructor: Matt Lehrman
Registration Link: coming soon
A recording of the June 30, 2020 session of this webinar is here.

Introduction to Emergency Preparedness for Performing Arts Organizations
Date & Time: TBD
Price: Free
Description: Localized emergencies, regional disasters, and catastrophic events can have a devastating impact on performing arts organizations where even a brief loss of business can threaten sustainability. This free 90 minute webinar will provide an introduction to why emergency preparedness is critical to protect your organization from external risks and internal vulnerabilities. These include human caused and natural crises. You will learn the typical process and contents of a plan, and receive information about resources to help with planning.
This webinar is appropriate for attendees representing large and small performing arts organizations as well as those with and without their own performance facilities. Executive and management staff will find this webinar useful, as well as H.R., finance, communications, marketing, technical, and front-of-house staff.
Instructors: Steve Eberhardt and Jan Newcomb
Registration Link: coming soon
A recording of the June 23, 2020 session of this webinar is available here.

Managing Stress from Home
Date & Time: TBD
Price: Free
Description: This workshop is designed to impart basic tools, tips, and aids to participants to help them navigate current mandates to shelter in place or stay home. Participants will learn tactics and best practices for communicating with others when stress is high across the board. The instructor will cover creating new routines, managing child and elder care, keeping work/life balance in harmony, and maintaining productivity and positivity for those new to working from home. The session will allow for participants to share their thought processes in a safer space, free of judgement.
Instructor: Joy Stephens
Registration Link: coming soon
A recording of the May 6, 2020 session of this webinar is available here.

Pandemic Planning for the Performing Arts
Date & Time:
TBD
Price:
Free
Description:
This webinar focuses on both the challenges facing the event and arts industry during this difficult period and provides advice on planning for the future. The session will also provide both guidance and resources that are available to you as venues, individuals and organizations, which includes training and financial grants.
Instructor: Emma Stuart
Registration Link:
coming soon
A recording of the April 21, 2020 session of this webinar is available here.

Pandemic Response for Performing Arts Organizations
Date & Time: TBD
Price: Free
Description:
With the ongoing Covid-19 crisis still impacting Performing Arts, this webinar discusses how organizations are responding to the crisis and the information and resources that are available to venues and businesses. The webinar looks at how the industry can recover and re-open, and how to better prepare for future pandemics or disasters of this type. The webinar also looks at how other countries’ Performing Arts industries are recovering and what measures are being put in place in order to bring audiences back into venues.
Instructors: Emma Stuart
Registration Link: coming soon
A recording of the August 4, 2020 session of this webinar is available here.

Protecting Your Assets: Managing Legacy Materials for Performing Arts Organizations
Date & Time: TBD
Price: Free
Description: Is your organization’s history in a basement, under water pipes, or next to the furnace and unorganized? Performing Arts Organizations often keep a variety of legacy materials, including business records, programs from performances, posters, props, and other artifacts. Using a series of case studies, this class will examine how to collect and organize both physical and digital arts-related materials so you can access these materials for future use. The class will give practical guidance that can be applied in any setting. By the end of the class, participants will be able to:
- Know the difference between records, collections, and series
- Decide when documents/collections are important, and when they are not
- Determine if and when collections should be treated as archival material
- Identify best practices for providing access to archival collections
- Understand archival language / vocabulary
- Identify model workflows for providing access to archival collections in non-archival settings
Instructor: Leigh Grinstead
Registration Link: coming soon
A recording of the October 1, 2019 session of this webinar is available here.

Risk Assessment for Performing Arts Organizations
Date & Time: TBD
Price: Free
Description:
Natural disasters, local emergencies, and other disruptive events can have devastating effects on all sizes of performing arts organizations. This webinar will focus on mitigating risks at institutions, to prevent disasters from happening and to reduce the impact of unavoidable disasters. The session will clarify the need for risk assessment as a part of an organization’s disaster preparedness strategy, provide basic information on risk assessment tools and practices, and address how risk assessment can benefit performing arts organizations. The instructors will also present case studies as a part of the session, so participants can learn from actual disasters in performing arts organizations.
Instructors: Frances Harrell
Registration Link: coming soon
A recording of the May 15, 2018 session of this webinar is available here.

Understanding Cybersecurity for Performing Arts Organizations
Date & Time: TBD
Price: Free
Description: Performing Arts Organizations are at risk of losing funding, audiences, and information due to cybersecurity vulnerabilities. We all know we should use good passwords, keep software updated, and follow other basic precautions online; however, understanding the reasons behind these rules is critical to help us convince ourselves and others that the extra work is indeed worth it. This session will cover securing your data, network, website, and computers. It will address security myths, passwords, tracking, malware, and will cover a range of tools and techniques, making this session ideal for small to mid-sized organizations.
This class will answer the questions: Who are the bad guys? What tools are they using? What are they after? Where are they working? How are they doing it? Why are we all targets? How can Performing Arts Organizations protect themselves?
Instructor: Blake Carver
Registration Link: coming soon
A recording of the May 19, 2020 session of this webinar is available here.